Job Summary:

The HR Generalist plays a crucial role in supporting the HR Manager by handling various HR related tasks within the HR Department. This includes preparing new hire packets, managing documentation, approving time off requests in the HRIS system, coordinating reviews, reviewing applicant resumes. Back up for payroll processing, assist with benefit enrollments and ability to explain company policies and procedures.

Supervisory Responsibilities:

None

Duties/Responsibilities:

Daily Tasks:

• Attendance Management: Review employee emails for absences and update the Manager/Director as needed. Ensure the employee has sufficient time for requested leave, enter details into HRIS, update the employee time off spreadsheet, and organize emails in the employee folder.
• If necessary, advise employee on low PTO balances
• Front Door Monitoring: if Receptionist is out or away from desk
• Mail Handling: if the Receptionist is out
• Dress Code Monitoring: Regularly check for dress code violations and report any issues to the HR Manager.
• Answer and assist with any employee questions regarding policies and procedures

Weekly Tasks:

• Time Off Management: Finalize approval of time off requests, update HRIS and the time off spreadsheet.
• Review Coordination: Track employee reviews, ensure employees and directors are on track, and handle review documentation.
• Time Card Oversight: Review time cards, update/correct PTO/holidays, and address missing punches with employees.
• Back-up for payroll processing if HR Manager is out of office

Monthly / As Needed

• Employee Benefits Administration: Prepare and distribute benefit packets to new hires, answer questions on any benefits offered, collect enrollment forms, and coordinate with the HR Manager for review and processing
• Hiring Support: Prepare new hire packets and ensure documents are current
• New Hire Setup: Manage new hire setup in HRIS, including PTO balances
• New Hire Documentation: Handle I-9 form filing and new hire checklist tracking.
• Employee Termination Processing: Manage documentation and filing for terminated employees, including I-9 forms and record keeping.
• Initiate background and credit checks for new hires.
• Keep informed of new HR laws and regulations – updating polices if needed
• Update employee deductions for newly enrolled benefits

Required Skills/Abilities:

• Strong organizational skills to maintain a clean and organized email inbox and efficiently handle HR documentation.
• Teamwork and collaboration skills to support co-workers and contribute to HR projects.
• Proficiency in problem-solving and ability to learn an HRIS.
• Excellent communication skills for effective interaction with employees, managers, and external contacts.

Education and Experience:

• High school diploma or GED equivalent required.
• Previous experience in a similar HR role required.

Physical Demands:

• Continual periods of sitting at a desk and computer.
• Frequent reaching for files and documents, bending to file papers, and twisting to answer phone calls.
• Extensive use of hands and fingers for typing, writing, and using a computer mouse.
• Occasionally lifting and carrying moderate weight (up to 25 pounds) of files, binders, and office equipment.
• Extensive use of close vision, distance vision, and the ability to adjust focus.

Work Environment:

• Working in an office environment with standard lighting and temperature control.
• Some background noise from colleagues, phones, and printers, but generally quiet working conditions.
• Prolonged use of a computer and other electronic devices.

Benefits:

• Exceptional Work Culture: Be part of a team that values innovation, collaboration, and a positive environment where your ideas matter
• Work-Life Harmony: We understand the importance of balance. Enjoy flexible schedules that let you thrive both at work and in your personal life
• Comprehensive Medical Coverage: Your health is our priority. Benefit from top-tier medical plans that keep you and your family secure
• Dental and Vision Benefits: We've got your smile and sight covered with excellent dental and vision insurance plans
• Generous Paid Time Off (PTO): Rest, travel, or pursue your passions with our ample PTO policy
• Paid Holidays: In addition to our PTO plan, employees receive seven paid holidays
• Robust 401k with Company Match: Plan for your future with our competitive 401k plan, featuring a generous company match
• Life Insurance for Peace of Mind: Feel secure knowing you and your loved ones are protected with our life insurance policies after one year of employment
• Flexible Spending Accounts (FSA): Manage your healthcare expenses with ease using our FSA options

Equal Opportunity Employer: Professional Retail Services is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Drug-Free Workplace: Professional Retail Services is committed to maintaining a drug-free workplace. All employees are required to comply with our drug-free workplace policy.

Background Check Notice: We may conduct background checks on potential hires.

At-Will Employment: Employment with Professional Retail Services is at-will, meaning that either you or the company can terminate the employment relationship at any time with or without notice.

ADA Statement: Professional Retail Services is an ADA compliant employer and provides reasonable accommodation to qualified individuals with disabilities who require them. Please contact our HR department at HR@profretail.com to request accommodation.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• HR Generalist: 2 years (Preferred)

Work Location: In person